October 9, 2018 Board Meeting Minutes

 The meeting was called to order at 7:00 PM by President Easton Craft. Board members present: Easton Craft, Dave Fosmire, Maggie Taber, Brian Branagan, Steve Johnston, Jim McCulloch, B.J. Oneal, and Jeff Gough.


PRESIDENT, Easton Craft –

The following legal matters are related to long-standing compliance issues on several properties within Innis Arden:

Carlson litigation: it looks as if the parties’ summary judgment motions will not be heard as scheduled; instead the parties are trying to find an available date, hopefully in November, for mediation with a retired King County Judge. If mediation is unsuccessful, we will continue on vigorous defense and counterclaims.

Hjelle: Hellje has now provided responses to the discovery requests; she offers various excuses for her noncompliance including reference to what she says City staff told her. We are pursuing vigorously.

Tynan: In light of Tynan’s recent letter to The Board, we will try to engage with Tynan and see if he can be persuaded to hire a professional to accomplish the necessary compliance work, perhaps with Board members present to confirm that everything that is required has been completed. If this does not pan out (or at least start to pan out in plausible way) by early November, the pending lawsuit will then pursued.

Norden: legal providing separately a recommendation for fines for Board consideration.



NOTE: All Compliance hearings are held at the Innis Arden Clubhouse at 7:00PM unless noted otherwise.

The Compliance Committee continues to work with the residents of NW 167th Street to achieve covenant compliance. 



There are no remodels to present this month nor are there any upcoming projects for November.

The updated Building and Remodel documents that were voted on by the Board at the September meeting are now on the web-site for neighbors to access and use.

The Board will also be reaching out to neighbors to insure that the Conditions of Approval are being respected during the construction process, including the requirement stated in the covenants, that the exterior of all structures be completed, including finished painting, within eight moths from the date of commencement of construction.


TREASURER, Jeff Gough –

At the close of September, the Club Operating Checking balance was $4,312, the Collections Savings balance was $226,027, and the Asset Reserve Savings was $234,378.

A motion will be made at the November Board meeting to relieve the 8 individual / personal guarantors of the pool loan by replacing it with a single guaranty by the HOA.  This guaranty would require no pledge of real estate by the HOA and the bank would be obliged to utilize the pool dues/revenues prior to defaulting to the HOA as the guarantor.  Please find the letter (HERE) with more detail on this matter including a link to FAQs (HERE) and a link to a short survey (HERE) we would appreciate you taking.


CLUBHOUSE, Brian Branagan

Clubhouse Rentals

  • September was a month filled with activities at the Clubhouse. Kicking off the month with the Little Lemon Drops Children’s Hospital Guild fundraiser, a local realtor holding a customer appreciation event, a class reunion and private parties. Thanks to the diverse group of renters, including residents and nonresidents, who all left the Clubhouse in great condition after their event.
  • Income was $3,050 with refunds at $1,450.

Clubhouse Facility

  • Seattle City Light inspected the patio light and verified it works.
  • We have full lighting in the clubhouse main clubhouse room now that the ballasts were replaced for seven fluorescent lights.
  • The clubhouse trim, molding, flashing, gutters were prepped and given two coats of painting for a cost of $3,190 during September.
  • The water heater was reported leaking on Oct. 5th and was replaced on Oct. 8th at a cost of $1,430.
  • The fluorescent lights in the bathroom hallway were replaced with LED lights.  The lights in the bathrooms will be replaced with LED lights and dimmer switches in November.


GROUNDS, Jim McCulloch –

2018 Objectives for the Grounds Committee are as follows:

  • Maintain and improve the existing lawn and planting beds around the Clubhouse
  • Maintain the Innis Arden Main Entrance and other Innis Arden Entrances.
  • Upgrade existing irrigation system to be more efficient and cost effective
  • Upgrade existing Playground structures and replace deteriorated playground equipment.

Work Items Completed Last Month:  

  • Main Entrance:
    • Weekly maintenance and watering.
  • Grounds:
    • Weekly maintenance and watering.

Work Items Scheduled this Month:

  • Continue weekly maintenance of Grounds and Entrances.
  • Continue Grounds Irrigation upgrades to improve coverage of brown spots developed over the summer.

Other Items

  • Two local youth soccer teams are using the field for practice.  Both have provided an insurance certificate from their club naming Innis Arden Club as additionally insured. Field use is on a first come first serve basis.  Teams must provide the insurance certificate and have at least one team member be a resident of Innis Arden.
  • Requests have been received to make the patanque courts into a volleyball court.  Grounds chair will investigate potential costs and requirements. No developments on this item this last month.  


NATURAL RESERVES, Steve Johnston –

Trail  Improvements – Thanks to Adrian and crew for building a much needed retaining wall along the trail near the northwest entrance to Blue Heron.  

And thanks to Garden Cycles for completing the wooden steps at the trail entrance to Blue Heron off of the 14th Ave NW cul-de-sac at the south side of Blue Heron.

We plan to make further trail repairs in mid-Blue heron in October, and will also begin trail work in Eagle, towards the east end, where the trail is being eroded and has become very narrow.

Invasive Control – Garden Cycles is in high gear continuing invasive control maintenance in Bear, Grouse, Running Water, Blue Heron and Eagle.

Storm Creek Erosion – The lead City surface water management engineer came on-site in late September to take measurements at the erosion nic point, west of NW 17th.  He will return with a surveyor the second week of October for further measurements.  Results will be sent to the Board and neighbors adjacent to the erosion.


ACTIVITIES, Maggie Taber –

Save the dates:

  • Holiday decorating party – Monday, December 3rd
  • 2018 Holiday Gala – Saturday, December 8th
  • 2019 Rummage Sale – Saturday/Sunday, March 9th & 10th

This year’s Oktoberfest was a fun, well attended event.  Great food, tasty beers, and, of course, a  Bavarian Polka Band.  Many thanks to Tim & Mary Cleaveland and Jed & Sheri Miller for chairing.

Rummage collection will begin in October.  First collection set for Saturday, Oct 20th from 10 to noon.

A fun family event is in the works for next summer with plans for a movie night, camp out with tent, s’mores and a pancake breakfast in the morning.  Exact time & date TBD

Our next Activities meeting will be  Monday, November 5th.  7pm at Randi Fattizzi’s home.  Please join us!

Any questions, please contact Randi Fattizzi or Maggie Taber


Other Pertinent Issues

The Annual Meeting is on Wednesday 01/16/19 this year. The board will need help running this meeting, so please let us know if you are willing to volunteer some time. There are three board positions up for election this year, so any interested neighbors are encouraged to consider running for the board. PLEASE vote for the annual meeting!! Your vote counts and allows the HOA to run effectively.


Sayuri Gould has resigned from her position so we are in need of someone who will consider a paid position helping with community communications, assisting with putting the monthly bulletin together, and assisting with the website. Please reach out to the board if you have any interest in assisting.

Shoreline Council of Neighborhoods:

Please see http://www.shorelinewa.gov/our-city/neighborhoods/council-of-neighborhoods/con-minutes for the meeting minutes from the Shoreline Council of Neighborhoods.