The meeting was called to order at 7:02 PM by Omar Nur. Board members in attendance: Cynthia Esselman, Omar Nur, Alecia Craft, Steve Johnston, Jennifer Mace, Jason Barth and Brian Branagan
Absent: Mary Ruhlman, Sean Chittenden
PRESIDENT/Legal Affairs, Omar Nur –
Motion to Approve April 2023 minutes. Seconded and unanimous vote in favor.
Soccer Goals for the field behind the pool / clubhouse were brought up at the last meeting. Looking for feedback from residents on this topic.
Tennis & Trail Keys fees were brought up at the last meeting. Seems to be more of an inconvenience that a revenue maker. Motion to discontinue requiring new home owners to pay $10 for tennis and trail keys. Motion passes.
HOA Insurance was renewed in April 2023. At that time, we learned that our insurance carrier would not be providing certain coverages – namely coverage for events and motor vehicle coverages. The former can be made up by event organizers obtaining secondary event insurance and the latter is not a huge issue since we all maintain auto coverage on our own cars. Regardless, we will be shopping for new policy that will provide better coverage for us.
Executive Session Update: we discussed various active compliance matters. We made the decision to move forward with an Arborist report for the Thorne Property located at 18760 Ridgefield Rd. NW. We also made the decision to extend an offer to Counsel for Hjelle located at 18029 13th Ave NW to resolve the compliance issue with the arborvitae hedge.
Motion to have executive session to discuss ongoing compliance matters was made and seconded and voted unanimously by the board.
Vice President, Cynthia Esselman –
The 2023 Innis Arden directory is complete and has been sent out to the community.
COMPLIANCE, Sean Chittenden –
– `1086 NW Innis Arden Drive`: Received notice of a repeat compliance violation from a 2019-09-10 Board Building and Remodel decision. Investigating.
– `18029 13th Ave NW`: Received a response from opposing counsel and responded. Waiting for a response.
– `18220 Ridgefield Road NW`: Need to spend time working through compliance complaints but haven’t yet.
– `915 NW Richmond Beach Rd`: Received a response from the new property owner and provided some guidance regarding tree removal. They have hired a geotechnical firm to begin the permitting process for new construction on this lot.
– Withdrew application from TechSoup (The Innis Arden Club is a 501(3)(d), not a 501(3)(c)). The board is considering implementing a plan to evaluate and adopt some HOA Management Software to reduce the administrative burden and improve efficiency.
BUILDING AND REMODEL, Jason Barth –
May Meeting Agenda:
- Ginsey, Daniel
18720 Ridgefield Rd
Innis Arden, WA 98177
Motion to Approve to the Ginsey remodel. This motion was seconded by Cynthia Esselman and it was unanimously approved with the caveat that Survey’s completed throughout the project are shared with both the Board and neighbors.
17239 14th AVE NW
Innis Arden, WA 98177
18424 16th AVE NW
Innis Arden, WA 98177
Currently or security patrols are overbudget. I gave a brief Who, Where, When and why I think they’re necessary to the IA community at their current levels. We didn’t receive one negative comment, however if you would like to submit your comments on this matter, please go to the IA website. the board will need to discuss the matter of future funding.
TREASURER, Jennifer Mace –
At the close of May 2023, our Operating Checking was $437,835, Collections Savings was $2,224, and the Asset Reserves Savings was $321,449.
$75,000 has been moved from the checking account back to the asset reserve account and will be reflected as such in the May financials.
CLUBHOUSE/GROUNDS, Mary Ruhlman –
Clubhouse rentals for April: Three
Clubhouse rentals for May: Four
If you have questions about renting the clubhouse, please contact Joy Griffith at firstname.lastname@example.org.
NATURAL RESERVES, Steve Johnston –
Routine trail maintenance occurred as usual as needed.
Invasive Plant Control:
Sound Ecology (previously Garden Cycles) is now up and running again under their new name and will continue the excellent invasive control and native plant restoration work they have provided for the past 5 years. The personnel are the same.
We’ve had to pick up garbage again – twice – in upper Grouse at the ‘teen party area’. Also, a garbage bag was dumped on the right of way along 14th. Adrian’s crew took care of it for us.
A number of trail signs – mostly habitat-area-so-leash-your-dog signs – have been torn down or vandalized in the past several weeks. It is annoying, time consuming and expensive to have to replace them! Removing the signs does not remove the leash law – which still applies to everyone, even you, whoever is doing it.
Boeing Creek Gate Keys:
I have reached out for estimates for a new lock and keys for the Boeing Creek trail gate. Party season is upon us, and there are, it seems, too many keys out there in the hands of people who shouldn’t have them. There are also many old keys outstanding which are hard to use in the current locks.
IA ACTIVITIES, Brian Branagan –
Save these dates for upcoming events
Ladies Night: Thursday, June 1st
Salmon BBQ: Wednesday, July 19th
Family Night Out August, (Date to be determined)
Wine Tasting: Friday, September 15th
Oktoberfest October, 7th
Halloween Parade October, 28th or 29th
Holiday Party Sunday, December 3rd
Innis Arden Garden Club forming
Diane O’Neill and Dana Niblack hosted the first meeting of the new Innis Arden Garden Club on April 18th at Dana’s home. Twenty residents attended and learned how to make a wired cloche to protect plants from rabbits and deer for $5 instead of the $40 retail cost. The annual membership fee is $20. Members will rotate organizing and hosting meetings which will be held twice a month, once during the week and the other during a weekend. For more information, please contact Diane O’Neill.
The Future of the Activities Committee
Members of the Activities Committee met with Cynthia Esselman to discuss questions brought up by members of the Activities Committee during the IAAC Future subcommittee meeting in March. Many of the issues were addressed to their satisfaction. The understanding is that the merger would be completed in 2023 so that the changes will be in place for the 2024 HOA Budget.
Council of Neighborhoods Report
Dom Dellino informed the Activities Committee of the City of Shoreline Council of Neighborhoods which serves to advise the City of neighborhood concerns, inform neighborhoods about City government actions that may impact the neighborhoods, and to create a channel for intra-neighborhood communication. Dom also informed the Activities Committee about the efforts of a group of neighbors in Shoreline and North Seattle who are working to develop a tool library and community repair shop. You can find more information at: https://bit.ly/Tool-Library (the URL is case-sensitive)
Welcome Neighbor Program
Moria Blair updated the Activities Committee on the Welcome Neighbor Program. There is an Ambassador for each of the three Innis Arden Divisions. Once the Ambassador is notified of a new neighbor, they reach out to them with the contact information that is provided to set up an appointment to deliver a flyer about Innis Arden, a neighborhood directory, and keys to the Boeing Reserve and the tennis courts. If you know of a new neighbor in Innis Arden, please contact the Welcome Neighbor Ambassador for your Division listed in the Innis Arden Directory.
Next Activities Meeting
Our next meeting is on Monday, June 5th, 2023, 7pm, at the clubhouse.
The next HOA Board Meeting will be June 13th, 7PM via zoom.
Meeting was adjourned at 8:47pm.
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