The meeting was called to order at 7:00 PM by President Easton Craft. Board members present: Easton Craft, Cindy Esselman, B.J. Oneal, Jeff Gough, Maggie Taber, Dave Fosmire, Brian Branagan, Dave Fosmire, and Jim McCulloch.
Meetings minutes from the April board meeting were approved.
PRESIDENT, Easton Craft –
May 2018 President’s Notes:
Carlson Lawsuit Update
The Club previously served Carlson with discovery requests for documents. When no documents were produced on the due date, the Club’s counsel contacted Carlson who claimed the requests had not been received (despite the fact that Club counsel provided documentation confirming receipt by Carlson’s office). He assured that he would respond to the discovery on an expedited basis. Carlson subsequently produced written responses and objections to the Club’s requests, but did not actually produce any documents even though his written responses said that he would.
Carlson also brought a motion for default against the Marcu Defendants. The Club opposed the motion because the relief sought against the Marcu Defendants could have potential ramifications for the Club’s enforcement of the arbiter’s compliance decision. There has not yet been a ruling on Carlson’s motion for default which is now pending before Judge Catherine Shaffer. If you recall, the case had been assigned originally to Judge Jeffrey Ramsdell; however, Judge Ramsdell recently retired.
OTHER COMPLIANCE MATTERS
Norden: A permit for the removal of the view blocking trees is nearing issuance. That was delayed when City staff and AMEC unexpectedly added another expert (landscape architect) to the AMEC third party review mix.
Lawson: We are organizing a survey to try to show that the area in question is not within SMA jurisdiction.
VICE PRESIDENT/COMPLIANCE, Dave Fosmire –
NOTE: All Compliance hearings are held at the Innis Arden Clubhouse at 7:00PM unless noted otherwise.
Dave briefly explained the compliance issue regarding the property located at the Webb/Deleganis property at 18605 17th Ave NW and made a motion to hold a hearing at the property on Wednesday 6/13/18. The motion was seconded and unanimously passed.
Dave conducted a poll of the board regarding the request by the Johnsons to review the findings from the recent fines hearing. The board unanimously voted not to reconsider the findings from that hearing.
Dave also shared that there are several other active compliance issues that the board is currently working on.
BUILDING AND REMODEL, Cindy Esselman –
Peterson
16732 16th Ave NW
Deck rebuild and expansion.
The existing deck is 8’X 21’. The proposal is to rebuild the deck, updating the railing and enlarging the deck to be 16’ X 21’. The motion was made, seconded, and unanimously passed.
Petek
17120 12th Ave NW
Rebuild of an existing front deck, updating the railing and adding a trellis to the front of the house. A 7’ X7’ shed is also proposed for the backyard. The motion was made, seconded, and unanimously passed.
Christal Remodel
17405 14th Ave NW
A remodel updating the exterior materials of the house, within the current footprint and roofline, with the exception of incorporating a covered exterior entry into the interior and a reconfiguration of the deck footprint and egress. The motion was made, seconded, and unanimously passed.
June Building and Remodels:
Buchmayer
1086 NW Innis Arden Drive
Update to March 2018 approval. Change in location of solar panels.
Ariano/Scarpa
17201 10th Ave NW
Master Bedroom addition within existing roofline.
April Meeting Update:
The Solomon Remodel that was presented to the board at the April 9, 2018 meeting was unanimously approved by the board.
TREASURER, Jeff Gough –
The Club Operating Checking balance is $46,496, the Collections Savings balance is $301,058, and the Asset Reserve Savings is $263,892. About 20 residents still owe dues in full. At the close of April, year to date expenses are roughly $48k under budget.
CLUBHOUSE, Brian Branagan –
Clubhouse Building
- The roofer will attempt another fix the leaking roof by replacing the flashing on the east side of the clubhouse in May. After the repair, we will replace the water-damaged ceiling tiles on the east side of the clubhouse.
- Three banks of fluorescent lights in the clubhouse are not working despite replacing bulbs. I will investigate if the ballasts need to be replaced.
- I am considering re-keying the front door of the clubhouse since there are outstanding keys that have not been returned.
Clubhouse Rentals
- Clubhouse had a lot of activity for the month of April. The month kicked off with the Activities Wine Event, followed by numerous Celebration of Life gatherings, and finished off with the year-end Ski Club annual dinner. Summer calendar is beginning to book up so call and get your date saved!
- April rental income was $1,750.00 with refunds at $750.00.
- I am working with homeowners neighboring the clubhouse to understand their concerns about noise from recent clubhouse rentals. Again, please contact the clubhouse manager while the event is in progress so we can address the issue directly with the renter.
GROUNDS, Jim McCulloch –
Grounds Report
2018 objectives for the Grounds Committee are as follows:
- Maintain and improve the existing lawn and planting beds around the Clubhouse
- Maintain the Innis Arden Main Entrance and other Innis Arden Entrances.
- Upgrade existing irrigation system to be more efficient and cost effective
- Upgrade existing Playground structures and replace deteriorated playground equipment.
Work Items Completed Last Month:
- AS Landscaping has been hired to maintain the Grounds and entrances.
- Main entrance has been cleaned of winter debris; plants have been pruned and mulched added to the beds.
- Grounds have been cleared of winter debris, lawn mown, aerated, thatched, fertilized and over-seeded. Additional soil was placed in low spots and bare spots.
Work Items Scheduled this Month:
- Continue weekly maintenance of Grounds and Entrances.
- Main entrance: plant color annuals.
- Grounds: Adjust sprinkler heads.
- Develop schedule for volunteers for playground installation.
Other Items
- Irrigation: System has been activated and checked. A few redundant heads will be removed. Scheduled will begin once drier weather arrives.
- Playground structures:
- Installation of the playground structure is scheduled for May 19. We will need 10-12 volunteers that day with wrenches, hammers, various small tools that can work in shifts of 3-4 hours. Please contact Jim if you would like to assist with the assembly.
- The older cedar structure and portions of the others are being replaced. Please contact Jim if you have any interest in these structures.
Dog and Non-Resident use of Grounds:
- Additional signage has been placed around the Grounds. Please take the initiative to talk with anyone on the Grounds that you think are in violation of the Grounds policy.
Parking Lot Sealer:
- Reserve Fund Administrator recommended on her site visit that the cracks in the Ground’s parking lot be sealed as soon as possible to prevent damage to the parking lot underlayment. Bids for sealing and striping will be solicited. The Pool Club has an obligation to have a designated handicap parking stall, but neither funds nor obligation for parking lot maintenance or striping…
NATURAL RESERVES, Steve Johnston –
Trails
Work began in late April on new stairs at the unofficial trailhead from the 14th cul-de-sac into west Blue Heron. Garden Cycles is doing the work.
We also have engaged Adrian, the new clubhouse grounds contractor, to weed whack the trails this summer, starting the second week of May.
Fallen Trees
Another large tree (an Alder) has fallen across the Boeing Creek trail at the east end. Like the Cedar tree last month, it is hung up in other trees above the trail. It will be cleared the second week of April. There is also another tree in Eagle reserve similarly leaning over the trail and hung up in other trees. That will also be dealt with at the same time. We will also be grooming dead bushes, stumps and woody debris in Eagle reserve in the next few weeks.
Vandalism
Several of the newish green handrail sections at the east end of Grouse and Bear have been damaged, with the horizontal sections of pipe either bent or removed completely and tossed into the bushes. If you have information concerning this, please contact me.
ACTIVITIES, Maggie Taber –
Save the dates:
Annual Salmon BBQ – Wednesday, July 25th
Four Corner Brewfest – Saturday, August 11th
Oktoberfest – Saturday, October 6th
Holiday Decorating Party – Monday, December 3rd
Annual Holiday Party – Saturday, December 8th
Ladies Night was Sunday, May 6th. Around 25 ladies attended, getting hands on experience with Instant Pots. Many thanks to Sayuri Gould and Belinda Leung for chairing this event!
Details on this summer’s Tennis Program are at: www.innisardentennis.com. Registration is open!
Our next big event is the Annual Salmon BBQ, coming up on July 25th. The event is being co-chaired by Ernie Svasand & Randi Fattizzi. Always a fun event that takes many hands to put together. Please consider volunteering! We will be sending out the volunteer sign up via signupgenious in the coming weeks. The reservation link will be available via Brown Paper Tickets soon.
The next Activities Meeting will be Monday, June 4th, 7pm at Randi Fattizzi’s home. We would love to have you join us! Please feel free to contact me or Randi with any questions.
Shoreline Council of Neighborhoods:
Please see http://www.shorelinewa.gov/our-city/neighborhoods/council-of-neighborhoods/con-minutes for the April meeting minutes from the Shoreline Council of Neighborhoods.
Meeting adjourned at 7:55PM.
BJ Oneal, Secretary