June 2018 Board Meeting Minutes


June 14, 2018

The meeting was called to order at 7:00 PM by Vice President (acting chair) Dave Fosmire. Board members present: Dave Fosmire (acting chair), Cindy Esselman, Maggie Taber, Jim McCulloch, Steve Johnston.

Meetings minutes from the May board meeting were approved.

PRESIDENT, Easton Craft –

June 2018 President’s Notes:

Carlson Lawsuit Update

The Court has granted the motion to extend the trial date to February 4 2019, which The Club’s attorney suggested. However, the Court did not adopt our request to keep the “old” Alternative Dispute Resolution August deadline that Carlson opposed. She has included a new deadline in early January 2019 in keeping with the rest of the new schedule.  As a practical matter, this likely means we will have to schedule Alternative Dispute Resolution to take place by mid-December at the latest.

The Court’s email directs that the parties schedule oral argument on Carlson’s Motion for the Default Order he filed against Marcu, who did not respond to the initial claim.

Normally, such a motion for defaults is routinely granted when a defendant does not appear at all (Marcu has not appeared), but the oral argument order from the judge may indicate she would like more detail on the case which we believe is good for The Club.

Storm Creek

We will be providing the residents abutting Storm Creek the latest information from the City on their interactions with Ronald Wastewater.  Our attorney is communicating with the City Attorney for further details which will be shared as soon as we get them.


NOTE: All Compliance hearings are held at the Innis Arden Clubhouse at 7:00PM unless noted otherwise.

Re: Webb/Deliganis motion:  Maggie moved, Cindy 2nd to cancel compliance hearing scheduled for Wed, June 13th. The motion passed 5 to 0.

Re: Hjelle motion:  Maggie moved, Steve 2nd to have lawyer send letter and bring lawsuit if property not brought into compliance. The motion passed 5 to 0.

Re: Tynan motion:  Maggie moved, Steve 2nd to have lawyer send letter and bring lawsuit if property not brought into compliance.  The motion passed 5 to 0.


Building and Remodels June 2018 Report

Buchmayr Residence

1086 NW Innis Arden Drive

Update to March 2018 remodel approval. Relocation of solar panels to the south facing roof of the garage.

The new solar panel location was approved by the board in a unanimous decision.

17201 10th Ave NW
The addition of a master bedroom suite within the existing roofline of the house and a change to the roofing profile.
The remodel was approved by the board in a unanimous decision.

The McNaughton rebuild at 1098 NW Innis Arden DR began construction on Tuesday May 29th.

17120 12th Ave NW
Deck and trellis redo/addition. Permits were obtained and the project is underway.

July Meeting:

16781 15th Ave NW

18609 15th Ave NW
Deck addition

17780 13th Ave NW
Landscaping Plan

TREASURER, Jeff Gough –

The Club Operating Checking balance is $66,993, the Collections Savings balance is $289,957, and the Asset Reserve Savings is $245,967.

The accounts receivable (A/R) is down to just 14 lots fully unpaid and—as of today—all but 3 of the partially paid lots.  Reminders should go out later this week, including the second half late fees levied 6/1.  Those fully unpaid by the end of this month will get an “Intent to Lien” in July.

The final payment for the playground has also been sent by Cole Property.

CLUBHOUSE, Brian Branagan

Clubhouse Building

  • The roofer will attempt another fix the leaking roof by replacing the flashing on the east side of the clubhouse in May. After the repair, we will replace the water-damaged ceiling tiles on the east side of the clubhouse.
  • Three banks of fluorescent lights in the clubhouse are not working despite replacing bulbs. I will investigate if the ballasts need to be replaced.
  • I am considering re-keying the front door of the clubhouse since there are outstanding keys that have not been returned.

Clubhouse Rentals

  • May events were all Innis Arden residents utilizing our Clubhouse.
  • Income was $2,175 and refunds were $600.

Clubhouse Facility

  • Please remember to leave the circle in front of the Clubhouse open during Swim Club practices and meets.
  • Also, do not park in front of the dumpsters anytime Monday through Friday. Recology will not pick up our trash if there is any blockage.

GROUNDS, Jim McCulloch –

Grounds Report

2018 objectives for the Grounds Committee are as follows:

  • Maintain and improve the existing lawn and planting beds around the Clubhouse
  • Maintain the Innis Arden Main Entrance and other Innis Arden Entrances.
  • Upgrade existing irrigation system to be more efficient and cost effective
  • Upgrade existing Playground structures and replace deteriorated playground equipment.

Work Items Completed Last Month:

  • Main Entrance:
    • Weekly maintenance and watering.
  • Grounds:
    • Weekly maintenance and watering.
    • Trimmed evergreens along NW 188th and thinned around playground
    • Pressure washed tennis and sport courts.
    • Installed new playground equipment
    • Repaired and relocated several sprinkler heads in main grounds and play areas.

Work Items Scheduled this Month:

  • Continue weekly maintenance of Grounds and Entrances.
  • Schedule repair/seal and stripe the parking lot and curbs in front of the clubhouse and pool house.  The parking lot will be closed for at least one day to complete the work.
  • Start-up irrigation system in parking lot beds.

Other Items

  • Playground structures:
    • New structures were installed and are being well used.  Additional fill around existing swings near tennis court will be installed July 23.
    • Many thanks to the small but very capable group of volunteers who were instrumental to assembling the new playground:
      • Andrew Pugmire
      • Andy Schmidt
      • Donna McCulloch
      • Jamie Holter
      • Jeff Gough
      • Mark Davies
      • Mark Latz
      • Ray Lee
      • Ross Shrewsbury
      • Scott Reid
      • Stephen Barrett
      • Vicki Latz
      • With special thanks to our younger generation of volunteers:
        • Wes Gough
        • William Davies

Parking Lot Sealer:
Reserve Fund Administrator recommended on her site visit that the cracks in the Ground’s parking lot be sealed as soon as possible to prevent damage to the parking lot underlayment. The Bid by Rainier Asphalt for approximately $11,600, for paving repair, sealing and striping, and curb painting and stenciling as fire lanes has been accepted. Schedule for work is yet to be determined by likely in June.

NATURAL RESERVES, Steve Johnston –

New Steps
We now have some beautiful new steps in the hillside at the entrance to Blue Heron near 14th Ave NW.  4 more steps and a handrail will be added later this summer. 

Stump Grinding and Trail Repair
Trail improvements including stump grinding and repair of a hole in the trail were accomplished in west Blue Heron. More work will be done on the trails in the next few weeks.  

Safety Pruning and Grooming
Safety pruning and grooming was done in Eagle Reserve.

Invasive Control
Garden Cycles is continuing with invasive plant control in many of the Reserves. 

Boeing Creek Gate Repair
We have been taking bids for repair of the fence at the Boeing Creek entrance.

Trail Weed Whacking
Adrian and his crew (the new Grounds landscaper) weed whacked the trails in Bear, Grouse, Running Water, Blue Heron and Eagle Reserve.  They did a great job and will do more work for us this summer. 

Volunteer Trail Work
We welcome volunteer light brush pruning and weeding along the trails in the Reserves.  However, please make sure any trimming of native vegetation is kept to the absolute minimum needed to keep the trails passable. This is especially true along Boeing Creek trail. And please, no weed whackers, brush cutters or chainsaws in the Reserves.

Storm Creek Erosion Neighbors  Meeting
Neighbors affected by Storm Creek erosion meet with the Board President and Reserves Chair to discuss next steps towards a solution.  Easton will report to the neighbors after hearing from the Club Attorney about the City and Ronald sewer talks concerning the situation. 

ACTIVITIES, Maggie Taber –

Save the dates:
Annual Salmon BBQ – Wednesday, July 25th
Four Corner Brewfest – Saturday, August 11th
Oktoberfest – Saturday, October 6th
Holiday Decorating Party – Monday, December 3rd
Annual Holiday Party – Saturday, December 8th

Details on this summer’s Tennis Program are at: www.innisardentennis.com. Registration is open but filling up quickly!

Preparations for this years Annual Salmon BBQ are in motion.  Please consider helping us make this a fun event for our neighborhood. Volunteer sign up via signup genius , and tickets will be on Brown Paper tickets https://iasalmonbbq2018.brownpapertickets.com/?cookie_header=1. A couple of notes: We need a new band this year to play background music. Also we need Alder wood donated for cooking the salmon.

The next Activities Meeting will be Monday, July 2nd, 7pm at Randi Fattizzi’s home. We would love to have you join us!  Please feel free to contact me or Randi with any questions.  We do not hold a meeting in August. Monday, September 10th our meeting will be in the clubhouse.

Other Business:

Cindy made a motion to hold an executive session within the next two weeks (date to be determined). Maggie seconded that motion and it was unanimously passed.

Shoreline Council of Neighborhoods:

Please see http://www.shorelinewa.gov/our-city/neighborhoods/council-of-neighborhoods/con-minutes for the May meeting minutes from the Shoreline Council of Neighborhoods.

Meeting adjourned at 7:35PM.

BJ Oneal, Secretary