July 2018 Board Meeting Notes


July 10, 2018


The meeting was called to order at 7:00 PM by President Easton Craft. Board members present: Dave Fosmire, Cindy Esselman, Maggie Taber, Jim McCulloch, Brian Branagan, Jeff Gough, and B.J. Oneal


PRESIDENT, Easton Craft –

Carlson Lawsuit Update

Carlson has had pending for several months a motion for default against Marcu who never filed an Answer to Carlson’s lawsuit.  We opposed the motion because Carlson’s proposed Order to be entered if he prevailed on the motion went far beyond taking a default against Marcu.  A default would have effectively granted Carlson judgment on issues which had prompted the Club to intervene in the Carlson lawsuit to protect the integrity of the Covenants and their enforcement. Default motions are typically granted as a matter of routine and without a hearing. In this case the new Judge assigned to the Carlson lawsuit (after the original Judge retired) has called for a hearing on the motion. That hearing is now scheduled for August 3.

After many weeks of delay in finally responding to the Club’s discovery requests, Carlson served on the Club a long list of his own discovery requests, a significant proportion of which are not in compliance with various Court Rules. The Club provided initial responses and objections and has indicated to Carlson that additional responses will be provided by August 7.  

Hearing by the Court of Summary Judgment motions (to be filed in the future) by Carlsons and Defendants (Hollinrake, Jones, Marcu)/Intervenors (Innis Arden Club) has been scheduled for November 11, 2018 starting at 10 AM.

As a result of discussions arising out of discovery and motion scheduling in the lawsuit, the trial date in the lawsuit has been moved from October, 2018 to February 4, 2019. In the course of that discussion the Club indicated its preference for an early attempt at settlement through mediation (the Court requires mediation in any event before a case can go to trial).  However, Carlson was not interested in attempting mediation sooner rather than later.


As you are aware the Hjelle property was found to be out of compliance last year.  During the past months The Board has worked to ensure Ms. Hjelle brought the property into compliance. Unfortunately she has ignored the many attempts to work with her to on these compliance matters. Given the lack of action and the duration of non-communication the Club believed it was necessary to complete the compliance through legal means. The Hjelle lawsuit has been filed and served on her. Her answer is due July 16.


NOTE: All Compliance hearings are held at the Innis Arden Clubhouse at 7:00PM unless noted otherwise.

Compliance petitions from Shea, Cleaveland and Larson were presented against the following properties:

  1. Elizabeth Park  1561 NW 167th 
  2. Wayne & Barbara Bartz 1535 NW 167th 
  3. Pamela Thorstenson. 1569 167th
  4. James & Kristi Greenfield  1541 NW 167th

Motions were made to hold hearings on September 12th and 19th. The motions were passed unanimously by the Board. We will hold two hearings on each of these dates starting at 6PM.

The petition by the Howards against Dellino and Bloom was deferred until more information can be obtained.


Building and Remodels July 2018 Report

16791 15th Ave NW
Remodel / Addition
Motion passed unanimously by the board

18609 15th Ave NW
Deck Addition
Motion passed unanimously by the board

17780 13th Ave NW
Landscaping Plan
Motion passed unanimously by the board

Update to Building and Remodel Documents
The Building and Remodel documents have been updated and reviewed both by the Board and our legal council. The documents will be posted on the web-site and available for community review before the August Board meeting at which the Board intends to review and vote to adopt. The community is encouraged to access the  documents, review and make comments before the August meeting.

The documents have been revised for consistency which including the By-Laws, The Building and Remodels Policy Statement, The Homeowners Guidelines and the Conditions for Approval. Please review and make comments and or attend the August 14th meeting.

August meeting agenda item:

Walsh Remodel
1326 NW 188th
Master bedroom remodel/addition.

TREASURER, Jeff Gough –

Accounts Receivable are down to 14 lots fully unpaid and 1 partially unpaid.  Those fully unpaid by mid-month will get an Intent to Lien in the last few days of July.  Reminders were delayed until late June, so lot owners have a few weeks reprieve.

The third party audit of our 2017 financial statements were completed by Joseph H. Vandal.  Their independent report states “the financial statements…present fairly, in all material respects, the financial position of Innis Arden Club, Inc. as of December 31, 2017, and the results of its operations and its cash flows for year then ended in conformity with accounting principles generally accepted in the United States of America.”

The Club Operating Checking balance is $43,909, the Collections Savings balance is $294,943, and the Asset Reserve Savings is $234,342.

CLUBHOUSE, Brian Branagan

Clubhouse Rentals

  • The month of June was a very busy month for our Clubhouse. We many events including business parties, graduation parties, and wedding receptions. 
  • June income was at $2,375 with refunds at $1,800.

Clubhouse Facility

  • Clubhouse, Swim Club and Tennis program personnel are working well together to assure smooth operations with regards to the cleanliness of the patio and parking lot, trash maintenance, and tennis parking while providing everyone with as much flexibility as possible to enjoy our facilities.

GROUNDS, Jim McCulloch –

2018 objectives for the Grounds Committee are as follows:

  • Maintain and improve the existing lawn and planting beds around the Clubhouse
  • Maintain the Innis Arden Main Entrance and other Innis Arden Entrances.
  • Upgrade existing irrigation system to be more efficient and cost effective
  • Upgrade existing Playground structures and replace deteriorated playground equipment.

Work Items Completed Last Month:  

  • Main Entrance:
    • Weekly maintenance and watering.
  • Grounds:
    • Weekly maintenance and watering.
    • Fertilized main lawns.
    • Started up third irrigation system for beds in front of clubhouse
    • Repaired, sealed and striped asphalt Parking area.
    • Trimmed trees at corner of NW 188th and 15th NW to improve visibility between cars and pedestrians.

Work Items Scheduled this Month:

  • Continue weekly maintenance of Grounds and Entrances.
  • Cutting back of vegetation around Innis Arden entrance sign.
  • Place engineered wood fiber under swings near tennis courts

Other Items

  • Tennis Court lock is broken causing the gate to be propped open.  It’s expected to be repaired week of July 10.
  • Requests have been rreceived to make the patanque courts into a volleyball court.  Grounds chair will investigate potential costs and requirements.

NATURAL RESERVES, Steve Johnston –

This report was not presented during the meeting, and so is not part of the official meeting minutes. But it was provided afterwards, and is provided here as status to the community.

Invasive Removal
Garden Cycles continued invasive control work in many of the Reserves in the past 4 weeks

Blue Heron Trail Improvement
The stump grinding project in Blue Heron is now complete, and the entire trail has been leveled and widened.

ACTIVITIES, Maggie Taber –

Save the dates:

  • Annual Salmon BBQ – Wednesday, July 25th
  • Four Corner Brewfest – Saturday, August 11th
  • Oktoberfest – Saturday, October 6th
  • Holiday Decorating Party – Monday, December 3rd
  • Annual Holiday Party – Saturday, December 8th

The summer Tennis Program is going well.  Details are available at www.innisardentennis.com.

The Annual Salmon BBQ is coming up soon.  Tickets are available via Brown Paper tickets.  Please purchase before the cutoff date!   (NEED LINK PLS)

Volunteer signup via signup genius – Many hands are needed to make this a great event. (NEED LINK PLS)

If anyone has some alder we can use for the BBQ please contact Randi Fattizzi.

WE NEED LOTS OF HELP with Volunteers for Salmon BBQ. Please contact Maggie if you are willing and able to help with this fun event!

There will be no Activities Meeting in August.  Our next meeting will be Monday, September 10th in the clubhouse. Any questions please contact Randi Fattizzi or Maggie Taber.

Other Business:

There was discussion from neighbors about concerns with the McNaughton remodel; namely that the remodel has taken so long to get started, there is a large dirt mound impacting outlook from neighboring properties, and the tarps on top of the dirt pile are noisy during windy times. Easton will be following up with the McNaughtons about these issues.

There was discussion from neighbors about concerns related to how long the meeting minutes have taken to get out to the community. B.J. and Sayuri will be meeting about this and develop an action plan to improve this situation.

There was discussion from a neighbor about the board’s policy/practice with regard to trees in the reserves and view preservation. Easton will be following up with Steve and the community about that.

Shoreline Council of Neighborhoods:

Please see http://www.shorelinewa.gov/our-city/neighborhoods/council-of-neighborhoods/con-minutes for the meeting minutes from the Shoreline Council of Neighborhoods.

Meeting adjourned at 8:37PM.

BJ Oneal, Secretary