December 19, 2023 BOARD MEETING MINUTES

The meeting was called to order at 7:08 PM by Dan Ginsey. Board members present: Alecia Craft, Brian Branagan, Sean Chittenden, Mary Ruhlman and Rena Lunak.

Not present: Steve Johnston and Omar Nur

 

PRESIDENT/Legal Affairs, Omar Nur –

November 2023 Minutes: Motion was made, seconded and the board voted unanimously to approve last month’s meeting minutes.

Motion to approve the amended November meeting minutes to include the motion to merge the Activities Committee into the Innis Arden HOA as approved. Motion is passed unanimously.

Annual Meeting: to be held on January 17, 2024 at 7pm at the IAC clubhouse.

Elections: As previously announced, there will be several board positions up for election: Rena Lunak, Steve Johnson, Daniel Ginsey, Mary Ruhlman, and Brian Branagan (Activites). Board member Mary Ruhlman has announced that she will not be able to run for a new term. Candidate statements are due by midnight after the December meeting (which was moved to December 19, 2023). The maximum word count is 250 words. Each new term will be a three-year term. Please email candidate statements to nurinnisarden@gmail.com

Candidate Statements received can be accessed by link below:

Innis Arden Club 2024 Board Candidate Statements

www.innisarden.org/innis-arden-club-2024-board-candidate-statements/

Legislative Challenges to Covenants: As of two weeks ago, we have formally employed our Government Affairs Specialist, Dylan Dotty to help advocate for us and respond to the challenges from our state legislature to override our HOA covenants. The following communities have also joined our efforts and are sharing in the costs of hiring Mr. Dotty: Somerset, Sheridan Beach, and the Vineyards. We are still in need of other HOA communities to join our efforts and share in the cost.

As part of our effort, we obtained an updated legal memorandum from retired Washington State Supreme Court Justice Phil Talmadge who refutes the claims made by attorney Ted Hunter, a proponent of legislative efforts to override HOA covenants, who provided a report and presentation to the Legislative Housing Committee in which he claimed that a “Statute authorizing local governments to adopt retroactive overrides of restrictive contracts is most likely to survive a judicial challenge.”

Also, our investigative efforts done by way of a PDR to Western Washington University have uncovered an email from Ted Hunter in which he previously opined that such legislative overrides of our covenants would NOT survive a judicial challenge. Mr. Dotty has been given this information to use in helping to advocate on our behalf and fight these governmental overrides of our covenants.

City of Shoreline Comprehensive Plan Amendments: On December 1, 2023, our attorney Peter Eglick submitted five different proposed amendments to the Shoreline Comprehensive Plan. These amendments primarily addressed views of Puget Sound and the need to balance the City’s proposal to preserve significant trees and mature vegetation with the City’s interest in preserving Puget Sound Vistas.

 

VICE PRESIDENT, Daniel Ginsey –

Dan facilitated the December meeting in the absence of Omar Nur. See the President’s minutes above.

 

COMPLIANCE, Sean Chittenden –

Motion to have an Executive Session on the new IA HOA website and public affairs prior to the annual meeting on Jan 17th. Motion is passed unanimously.

– Received and processed response to the site development plan for 18029 13th Ave NW.

– Received a new complaint from 1541 NW 167th St.  Investigating.

– Received a new complaint from 17730 14th Ave NW.  Preparing communication.

Website:

– Given the amount of time traveling for work, been investigating HOA management software with other Board members.

– Began socializing a plan to update the innisarden.org website with the Board

– Began setting up a Discord server for Innis Arden community members.  Previewed the setup with the Board.  To be discussed at the next executive meeting.

– Drafted an AUP for use of Innis Arden’s online assets and services.

– Working with a candidate vendor for HOA software and setting up initial version of a new website (same creatives, graphics, and design, but a new backend).

– Anticipating a final decision by the annual meeting

 

BUILDING & REMODEL, Rena Lunak-

Project 1

Watson Pagan Remodel – 17730 15th Ave NW

Summary: This remodel is primarily an interior remodel: kitchen remodel, bathroom, interior finishes. The main change to the exterior of the house will be new and replacement windows. The front west elevation will get new windows and a low deck off the front of the house (under 18”). The only element in the front that will be new is an awning structure (attached to the house) to replace the overhead awning at the primary bedroom door. But this awning is well below the roofline of the house and will not affect any views for neighbors. The only addition to the house is in the back Southeast corner and will be a small bump out for a direct vent fireplace. The remodel will still maintain the 10’ setback per Innis Arden requirements on the south side of the house (actually it will be more like 10’-8” from the property line). The addition projects out less than a foot from the existing house and will still be under the existing roofline of the house and not project out beyond the roof edge. No change to the building envelope is proposed in the setback on the north side of the house.

All neighbors within 250 feet have signed off and there is no impact to setbacks or sound and mountain views.

Board approved remodel.

Project 2

Broderson – Solar Panels – 16725 15th Ave NW

Solar panels will be installed on the West portion of the roof. No view impacts and neighbors have signed off. Board approved.

Next Month Projects for Discussion:

Oliver – deck addition

Puetz-Hang – landscape design updates

Dana – solar panels

 

TREASURER, Jennifer Mace –

At the close of November 2023, our Operating Checking was $219,635, Collections Savings was $2,226, and the Asset Reserves Savings was $396,795.

CLUBHOUSE/GROUNDS, Mary Ruhlman –

A few minor repairs were made this month to the clubhouse/grounds. The tennis court lock was broken and repaired; all existing keys should still work, thankfully. And the blinking light in the parking lot was repaired!

There will be a change to the rental price for the clubhouse beginning with all contracts signed after January 1, 2024. The clubhouse will now be rented for $525 plus a $200 refundable damage deposit for all rentals. There will no longer be a pricing distinction between member or sponsored events. This reflects the reality that most rentals are deemed, “member,” as the distinctions between a member or member sponsored event are somewhat unclear and cumbersome to police! Over the years, our pricing has been more complicated including member, non-member, high season, low season and non-profit. We are simplifying to a single price. The member price is currently $325 for the day and the increase to $525 helps to cover increased cleaning and maintenance costs. This is still well under comparable venue rental rates in the area, and we are fortunate to have our clubhouse available to our members.

Also, per our clubhouse insurer, all renters will be required to provide their own rental insurance. This covers any significant damage to the clubhouse caused by attendees of your event. It is a very common requirement for most venues and is fairly easy to obtain through your own homeowner’s insurance or a few clicks online!

The new rental agreements will be online in January and reflect these changes.

Clubhouse rentals for November: Five (No Activities Events)

Clubhouse rentals for December: Five (One Activities Events)

If you have questions about renting the clubhouse, please contact Joy Griffith at communications@innisarden.org.

 

NATURAL RESERVES, Steve Johnston –

Routine Trail maintenance occurred as planned.

The invasive plant control crew continued culling blackberry canes and other invasives in Blue Heron and Eagle

3 completely dead alders threatening the trail in upper Eagle Reserve were removed, as was the large fallen cedar covering the upper pedestrian bridge.

 

IA ACTIVITIES, Brian Branagan –

Save these dates

Event                                                                       Date                                                      Contact

Holiday Un-Decorating Night                     Mon., Jan. 8th 7pm                          Sarah Kennedy

Garden Club 2024 Planning Meeting       Friday, Jan. 19th 2pm                      Rick and Elizabeth Leary residence

 

Innis Arden Holiday Party

Over 90 adults and 30 children attended the Holiday Party on Dec. 3rd. Thanks to Freida Magin and Sarah Kennedy for chairing the event, all the volunteers who provided hot soups, and residents who brought tasty desserts. Special thanks to Cori Whitaker for providing comfortable seating options and elegant décor.

 

Next Activities Meeting

Our next meeting is on Monday, January 8th, 2024, at 7pm, at the Innis Arden Clubhouse.

The next HOA Board Meeting will be January 9th, 7pm via zoom.

Meeting was adjourned at 8:06pm. Motion 2nd and approved unanimously.

 

If you are new or have changed your phone number and/or email address, please email updates to communications@innisarden.org and be sure to include your address!