December 10th, 2019 BOARD MEETING MINUTES

The meeting was called to order at 7:00 PM by President Easton Craft. Board members present: Easton Craft, BJ Oneal, Maggie Taber, Cindy Esselman, Brian Branagan, Jeff Gough, and Jim McCulloch.

Approved December meeting agenda and November meeting minutes (with no updates/edits).

PRESIDENT, Easton Craft –
President’s Report/Legal Update
Per the settlement agreement, Carlson, the Club, and the other parties have stipulated to dismissal of Carlson’s Court of Appeals appeal. The first $90,000.00 settlement installment by Carlson has already been paid. The final installment of $90,000.00 is due in May 2020.

As described last month, after the Court upheld the Club’s compliance process, the Club voluntarily dismissed the pending lawsuit against Hjelle so that it could hold a supplemental compliance hearing. Hjelle then filed a motion claiming that she was a prevailing party and asking that the Court award her attorney fees and costs. The Court rejected Hjelle’s motion and awarded her nothing.

Club counsel in the Hjelle matter subsequently wrote to Hjelle counsel:

“Now that the prior lawsuit has been dismissed without prejudice the Club will be proceeding to see that vegetation on your client’s lot is brought into compliance with the Innis Arden Covenants.

As explained in my November 5 declaration the Club has not rescinded or withdrawn its June 2017 decision which determined that there were several significant Covenant violations on the Hjelle lot. The Club will be holding a supplemental proceeding under the Club’s compliance process, which has again been validated by the Court. The Club will also address additional complaints from members about vegetation on your client’s lot. The Club will further address the matter of fines related to your client’s record of noncompliance.

Therefore, your client is requested by this letter to provide an update listing by date and substance specific compliance steps, if any, she has taken since June 14, 2017. As part of this she should be sure to state whether she has submitted a complete application to the City of Shoreline for City approvals that may be necessary and, if so, on what date.”

Hjelle’s response did not provide any of the requested information. The Club will be proceeding accordingly.

Storm Creek:
The Club has responded affirmatively to the City’s request for a meeting in light of the partial approval of the City’s grant request to the King County Conservation District. The parties are tentatively scheduled to meet later in December.

NOTE: All Compliance hearings are held at the Innis Arden Clubhouse at 7:00PM unless noted otherwise.

Vegetation compliance hearing scheduled for the Joseph property at 18008 13th Ave NW on 01/22/20 at 6:00PM at the Innis Arden Clubhouse.

Mercker Property
18009 13th Ave NW
Solar Panels
To be located on the southern facing lower roof portion of the house which minimizes impact to neighboring properties. The solar panels will be flat to the roof.

The Board voted unanimously to approve the solar panels for the Mercker property at 18009 13th Ave NW.

Zheng/Hoy Residence
18344 Ridgefield Rd NW
Roof modification to the garage
The garage is on the backside of the home, facing east. Currently the roof of the garage terminates as a hip. The proposal eliminates the hip and has the existing east/west ridge continue to the eastern façade.

The Board voted unanimously to approve the roof modification to the Zheng/Hoy property at 18344 Ridgefield Road NW.

Bargreen rebuild
17735 17th Ave NW
The Bargreen exterior was to be completed by December 31, 2019 as per an extension given by the Board. There has been a setback in the project due to an extensive eight-week delay in the delivery of the windows and therefore the project exterior will not be completed by the December deadline. Currently the windows have now been installed and work has begun on the stucco exterior as well as the roof.

The Board voted unanimously to extend the exterior completion of the Bargreen home at 17735 17th Ave NW to March 10, 2020.

January 2020 Board Meeting Building and Remodel Projects for review

Covered porch addition
18433 17th Ave NW

Kitchen remodel/bump out
18247 13th Ave NW

Tree House
1574 NW 190th St

18008 13th Ave NW

TREASURER, Jeff Gough –
The 2020 proposed budget was sent out in the most recent bulletin, e-mailed, and also posted online. This budget along with the $735 annual dues (unchanged) will be voted on at the January 15th annual meeting.
At the close of November, the Club Operating Checking balance was $66,233, the Collections Savings balance was $68,592 and the Asset Reserve Savings was $277,192.

My apologies for not getting the October/November meeting minutes out to the community in a timely manner. There were various issues to getting those off for print to include illness of the communications director and the printing company being short staffed. I called the printing company today as we had expected the meeting minutes to be out by now and they said the mailing will be sent out tomorrow. I also spoke with the printing company manager about ways to address timing of mailings in the future.

Cheryl Malone and I had a meeting yesterday to discuss the status of the website completion and also ways to improve the clarity about what neighbors want electronic meeting minutes only. More to come on that at next month’s meeting.

This year’s Annual Meeting is coming up on 01/15/20 and we need several volunteers to help with that process. All of those who are interested in volunteering are asked to contact BJ Oneal for further information.

CLUBHOUSE, Brian Branagan –
We purchased 4 – 48″ and 1- 60” table from Costco to replace damaged ones so that we match the number of tables listed on the website.

The Clubhouse page on the new website will have an up-to-date online calendar showing reserved dates and those available for rental.

For the month of November, the clubhouse had five rentals including one resident-sponsored event, three non-resident events and an exercise class that met seven mornings.

New clubhouse rental rates for 2020 rates are now in effect for all new reservations moving forward. They will be posted on the Clubhouse page of the new website.

If you are interested in renting the clubhouse for holiday events, please contact Cheryl Malone at 206-542-5558 or

GROUNDS, Jim McCulloch –
Grounds Report

2019 Objectives for the Grounds Committee:
Maintain and improve the existing lawn and planting beds around the Clubhouse
Maintain the Innis Arden Main Entrance and other Innis Arden Entrances.
Improve lawn areas by removing moss and re-seeding.

Work Items Completed Last Month:
Main Entrance:
Weekly maintenance.
Pruned Grasses
Weekly maintenance; reduced mowing frequency.

Work Items Scheduled this Month:
Continue weekly maintenance of Grounds and Entrances.
Continue pruning of trees and clean-up of fall foliage.
Finish clearing of debris in “triangle” area.

ROW Trees
18742 Ridgefield Rd. NW (One 30”Conifer): Trees removed 9/3/19; replant completed 12/9; waiting for final permit sign-off.
16904 14th Ave NW (Two 14” Spruce): Trees removed 9/10; replant completed 12/9; waiting for final permit sign-off.
18747 Ridgefield Rd. NW (One 18” Pine): Tree removed; replant completed 12/9; waiting for final permit sign-off.
18522 Springdale Ct (One deciduous): Confirming view impact; permitting and removal scheduled for next year.

Other Items:
Ground Chair recommends ASL’s Landscaping Contract be extended for two more years, with a 5% increase in prices for the second year. The extension will be up for approval of the Board at the February, 2020 Board Meeting.

Jim McCulloch,
Grounds Chairperson

NATURAL RESERVES, Steve Johnston –
Invasive Plant Control and Planting
Approximately 250 new trees and shrubs were planted in the Reserves, mostly in areas previously cleared of invasives over the summer and fall

Trail Maintenance
The trails were cleared as needed, and drainage control work was done on the maintenance trail below the Ronald Sewer bridge in Blue Heron

ACTIVITIES, Maggie Taber –
Save the dates:
Innis Arden Community Resource Fair – Saturday, February 8th
2020 Rummage Sale – Saturday/Sunday, March 7th & 8th

Rummage Collection dates:
Saturday, December 28, Noon-2pm
Monday, January 6, 11am-1pm
Saturday, January 25, Noon-2pm
Monday, February 3, 11am-1pm
Saturday, February 22, Noon-2pm
Please contact Maggie Taber, Rummage Chair, with any questions.

At the December Activities meeting the officers for 2020 were elected.
President – Randi Fattizzi
Chairperson/Board Member – Maggie Taber
Secretary – Ann Garnsey-Harter
Treasurer – Stephen Barrett
Following the meeting, we put on festive tunes, sampled some party fare and decorated the clubhouse.

This year’s Innis Arden Ugly Sweater themed holiday party was well attended, with about 175 attendees. Thanks to all the volunteers who offer their time and skills to put on this special annual event. The Activities Committee especially wants to thank Kelly and Julie Sanders who, along with their family, have lead 9 years of amazing Holiday Parties!

The next Activities meeting will be Monday, January 6th, 7pm in the clubhouse. Please join us!

Shoreline Council of Neighborhoods:
Please see for the meeting minutes from the Shoreline Council of Neighborhoods.

Meeting adjourned at approximately 8:20 PM