INNIS ARDEN BOARD MEETING MINUTES August 14, 2018
The meeting was called to order at 7:00 PM by President Easton Craft. Board members present: Easton Craft, Dave Fosmire, Cindy Esselman, Maggie Taber, Steve Johnston, Brian Branagan, Jeff Gough, and B.J. Oneal
PRESIDENT, Easton Craft –
Settlement Agreement for Campbell Trust
The settlement relates to the Club’s Decision in June of 2015 concerning noncompliance at the by Campbell Trust lot vegetation. The property is currently waiting to close and he seller needs to release the lien on the property. The total value of the existing lien is $24k and proposed settlement is $20k. The Board believes this is a fair number and would like to proceed with formal approval to accept the proposal. The legal costs associated with pursuing the full lien would likely exceed the difference between the lien and the proposed settlement. Dave Fosmire and Easton Craft will volunteer to work with the Club’s attorney to complete the negotiations. The board voted and unanimously approved the settlement in the amount of $20k and authorized Easton and Dave to work with club counsel to complete the negotiations and settlement.
Carlson Lawsuit Update
Carlson’s Marcu default motion was set to be heard on August 3, but the Court has now
changed the hearing date to September 7.
Hjelle Lawsuit Update
After some delay, Hellje has filed an Answer to the Claim filed by the Club for the matter related to the out of compliance vegetation on her property. It raises some issues that the Club has prevailed on in previous cases. It seems the attorney would like to work this out, but it remains to be seen if Hellje will be willing to do so.
VICE PRESIDENT/COMPLIANCE, Dave Fosmire –
NOTE: All Compliance hearings are held at the Innis Arden Clubhouse at 7:00PM unless noted otherwise.
The Compliance Committee is working with the respondents on NW 167th Street to achieve compliance before the scheduled September hearings. The Board’s attorney is communicating with Mr. Tynan to comply with the 2017 decision regarding view blocking vegetation on his property. Further legal action may occur if an agreement is not reached.
BUILDING AND REMODEL, Cindy Esselman –
Building and Remodel Report August 2018
Walsh Residence
1326 NW 188th St
Remodel and Addition
The project proposes to add a back porch, a sunroom and the conversion of an existing shop into a master bedroom, on the north side of the house. The Walsh remodel/addition passed unanimously by the board.
Bargreen Remodel
17735 17t h Ave NW
The remodel was approved in August 2017
Due to extensive permitting delays beyond the owner’s control, the board voted to approve a 3 month extension beyond the 12 month requirement for construction commencement.
The Board and the community reviewed the updates to the Building and Remodel documents at the meeting and additional revisions were made. The revisions made are for clarification and ease of use and are not changes to the current Building and Remodel process. The documents with the community revisions will be posted on the website for additional review. The Board will then vote to adopt the changes at the September board meeting.
September Remodel Agenda Item:
Suver Residence Remodel/Addition
16757 16t h Ave NW
TREASURER, Jeff Gough –
Beth Mock, the primary bookkeeper assigned to our account from Cole Property, has transitioned to a new company. Our new account manager is Jennifer Santiago. Jennifer was able to shadow Beth for several weeks prior to taking the reins, but has been aware of our account and was already working at Cole Property for some time. Beth was quite an asset and her helpful attitude, deep knowledge, and attention to detail will be missed.
From a year-to-date budget perspective, all expenditures are coming in under-budget. This includes the Club House, Grounds, Administrative, Natural Reserves, and Legal expenses. Great work to all the respective Board chairs for not over-spending!
At the close of July, the Club Operating Checking balance was $10,310, the Collections Savings balance was $282,917, and the Asset Reserve Savings was $234,343.
CLUBHOUSE, Brian Branagan –
Clubhouse Board Report
Clubhouse Rentals
- The month of July was a quiet month for clubhouse rentals with a wedding, a private party and the Innis Arden Salmon BBQ.
- Laura is working with the Swim Club about the use of the clubhouse patio for private pool parties.
- Laura and I are reviewing our rental policy with regard to contract violations. We have had several instances in the past few months where events produced noise complaints from neighbors and the clubhouse was left in worse condition than specified in the contract. I will propose changes to the current rental agreement at the September Board meeting.
Clubhouse Facility
I am working to get the following clubhouse repairs done in September:
- Get City Light to replace the burned out patio light.
- Get better lighting on east side of building. Currently, renters are struggling in the
dark to empty garbage and load out after their event late at night. - Replace ballasts in five lights in the Main room and one in the alcove.
- Sand and paint outside trim of the clubhouse, specifically for the patio windows.
GROUNDS, Jim McCulloch –
2018 objectives for the Grounds Committee are as follows:
- Maintain and improve the existing lawn and planting beds around the Clubhouse
- Maintain the Innis Arden Main Entrance and other Innis Arden Entrances.
- Upgrade existing irrigation system to be more efficient and cost effective
- Upgrade existing Playground structures and replace deteriorated playground equipment.
Work Items Completed Last Month:
- Main Entrance:
o Weekly maintenance and watering.
o Trimmed vegetation around Innis Arden main entrance sign. - Adjusted sprinkler heads and timer as needed.
- Grounds:
o Weekly maintenance and watering.
o Placed wood fiber under swings adjacent to tennis court.
o Expanded two irrigation zones for better coverage of lawn
o Pool Club removed unused starting platforms from eastside of grounds.
Work Items Scheduled this Month:
- Continue weekly maintenance of Grounds and Entrances.
- No special items scheduled
Other Items
- Tennis Court lock has been repaired.
- Requests have been received to make the patanque courts into a volleyball court.
Grounds chair will investigate potential costs and requirements. No developments on this item this last month.
NATURAL RESERVES, Steve Johnston –
The past several weeks have been quiet in the Reserves, and, as usual, unusually hot and dry. The vegetation is now like tinder in places. As a result, I am currently in the process of scheduling a consultant to conduct a fire danger assessment. So everyone, please be extremely careful with fire in the vicinity of the Reserves for the next several weeks!
Thanks to Mark and Vicki Latz for watering many of the young shrubs and trees we planted this spring in Blue Heron reserve near their property. So far the survival rate in that area is very good.
Garden Cycles will return later this month to continue the battle against invasive plants in the Reserves.Adrian and crew have been doing a great job weed whacking the trails as needed.
ACTIVITIES, Maggie Taber –
Save the dates:
Oktoberfest – Saturday, October 6th
Holiday Decorating Party – Monday, December 3rd Annual Holiday Party – Saturday, December 8th
The Four Corners Brewfest on Saturday, August 11th was fun, albeit a bit damp. A great time to sample many of the local specialty brews.
There was no Activities meeting in August. Our next meeting will be Monday, September 10th in the clubhouse. We hope all neighbors, “new and old” will join us to see what the Activities Committee is all about.
Any questions please contact Randi Fattizzi or Maggie Taber
Other Business:
There was discussion from a neighbor about the board’s policy/practice with regard to trees in the reserves and view preservation. Easton referred to aspects of the current Reserves Policy and there was discussion about evaluating view preservation within the reserves in a more specific fashion. Two particular points that Easton suggested are important to consider further are cost impact and maintenance/management moving forward.
There was discussion from a neighbor about how bulletins get posted and potential for developing a policy for how this process occurs. B.J., Easton, and Sayuri will be meeting to discuss putting together a policy for neighborhood communications.
Shoreline Council of Neighborhoods:
Please see http://www.shorelinewa.gov/our-city/neighborhoods/council-of-neighborhoods/con-minutes for the meeting minutes from the Shoreline Council of Neighborhoods.
Meeting adjourned at 8:49PM.
BJ Oneal, Secretary